Tag Archives: how i work

How I Work, September 2013 Edition

I get asked with increasing frequency (and incredulity) how I manage to do everything that I do. One of the key things I do is attempt to¬†automate those things that I find myself repeating. To that end, I thought it would be useful to have a reference post to point people to when this question gets asked. I do have several posts about how I do this thing or that thing, but I find that the way I work evolves and changes over time, and some of those older posts are now out of date1. So, consider what is contained in this post how I work as of September 2013. As things change, I’ll create a new post with a new date. I’ll link to the current version of the post in the sidebar. If you are ever curious how I work2, you can find my most recent methods there.


My computers and mobile devices

  • Home office: 27″ iMac (circa 2011) with a 1 TB external hard disk.
  • Laptop: Samsung Google Chromebook
  • Phone: iPhone 5
  • Tablet: iPad 2

Other gadgets I use regularly

  • Bose QuietComfort 15 noise-cancelling headset
  • Fujitsu ScanSnap s1300i scanner
  • FitBit Flex

Frequently-used apps

  • Gmail. The hub of my communication system. I use it in Chrome on my iMac and Chromebook. On my iPhone and iPad I use the Mailbox app.
  • Google Calendar. The hub of my scheduling system. I use it in Chrome on my iMac and Chromebook. On my iPhone I use the Sunrise app.
  • Google Docs. The hub of my writing system. I use it in Chrome on my iMac and Chromebook. I rarely use it on my mobile devices.
  • Evernote. The hub of my paperless life. I use the Mac client on my iMac, the web client on my Chromebook, and the app on my iPhone and ipad.
  • Kindle App. Where I do the bulk of my paperless reading. I read books there, and also PDFs of my story drafts, or other stories I am reading for comment.
  • Audible App. Where I do the bulk of my reading while doing other things (like walking or chores around the house).

My workspace

I’ve posted pictures of my home office before, but the best current picture is the panorama shot I took for the header image of the blog.

Office_Panorama2.png
Click to enlarge

What doesn’t show in this picture is the large bay window just to the right of the desk, or Kelly’s desk, which is behind mine, on the opposite side of the room. I don’t work in here as much as I used to.

Continue reading How I Work, September 2013 Edition

  1. A topic for a post in and of itself, sometime in the future.
  2. I love Lifehacker’s How I Work series, and while this post is not modeled on that series, I am borrowing elements of what tends to show up there because it is a useful guide for what kind of information to provide here.