There ought to be a measurement, like the temperature, that we can use to easily indicate to family, friends, and colleagues how busy we are. It would be nice to be able to say, “Sorry, I can’t meet for lunch, my busy-ness number is at 8 today.” There are all kinds of tools and gadgets that try to measure this. You can look at a calendar for instance, to get s sense of busy-ness. Last month, our family calendar (not counting work-related events) looked like this:
There are other measurements, too, I’m sure, but none give a good sense of immediacy. How busy am I right now? That’s what I want to know.
It was sunny when I went for my morning walk, early today. The sun was right on the horizon as I walked east. When I went for my afternoon walk, the sky was completely overcast and the sun was nowhere to be seen. It got me thinking. Back when I was flying, I remember studying weather and there were different meanings for cloud cover. The clouds could obscure none of the sky, a quarter, of the sky, half of the sky, etc. It was a good, simple measurement that reflected reality in an accurate and useful way.
Upon arriving home, I returned to my office and looked at my desk. Ever since moving to the new house, I’ve had the fortune of having the u-shape I have always wanted for my working area.
What I noticed about my desk, was that it was like the overcast clouds that had rolled in: much of it seemed to be covered, and in disarray. I tend to turn to the desk to my left to write things down, open books, read magazines, etc. but that part of my desk is hopeless at the moment. It is covered in to-do lists scribble on legal paper, with piles of books, and magazines and Post-Its and other stuff.
Whenever my desk is like this, I am usually overwhelmed. I start making lists. I begin to wonder if the critical things that I am working on are more important than clearing up some surface area. That’s when it occurred to me that I have the perfect measurement to gauge my own level of busy-ness: desk-coverage.
It works like cloud coverage and is measured in eighths. A completely empty surface is a “clear” desk and a sign that I’ve got some time on my hands. Next, there is 1/8th coverage, then 1/4, then 1/2. You get the idea. Between 1/4 and 1/2 might be called “partly covered,” and 5/8-7/8 would be “mostly covered.” 8/8th would be “overcast.” The closer to overcast I am, the busier I am. I’d estimate that right now, I’m somewhere between 3/4 – 7/8th covered, which puts me in the “mostly covered” category.
I think that from now on, when someone asks me for some of my time, I’m going to look at my desk, and say, “Sorry, can’t do it. my desk is partly covered today, but the forecast is calling for overcast tomorrow.”