I spent much of my weekend scanning nearly 1,300 pages worth of documents in the filing cabinet. The only reason I did it is because we’re getting rid of the filing cabinet to make way for some new furniture.
I scanned all of the pages using my Fujitsu Scansnap s1300i, and in all of those pages, I didn’t have a single jam or problem.
That said, some types of scans are more difficult for scanners to figure out than others. Occasionally, one page will scan in upside down, while the next page is right-side up. Then, too, if the pages are thin, even one sided pages get 2 pages in the scan because the text from one side will bleed through to the other. I used to rescan all of these documents, which was a pain. But since Evernote made it possible to edit your PDFs directly inline (in the Mac version for now), I can take care of this easily from right within the note. I figured I’d describe how I’d do it so that you can see how you can do it for yourself.
Here’s a letter I scanned from my grandpa:
Note that the first page was scanned upside down, and the second page is actually the text of the first page that bled through (thin typing paper) and was interpreted by the scanner as the back of the first page.
To correct this, I clicked on the edit button on the attachment bar for the PDF:
When you click on this, a new window opens up with all kinds of options for annotating your PDF. You can add arrows and text. You can highlight. What isn’t as obvious is the pulldown menu that allows you to rotate and delete pages. Since I wanted to rotate that first page so that it was right-side-up, I clicked on that menu, like this:
Of course, you can press Command-R to rotate a page clockwise. I did this twice in order to get the page right-side-up:
Next, since the “second” page was really just the first page bleeding through the thin typing paper, I could delete that page and shrink down the size of my PDF. I did this by selecting the page in question, and then clicking the menu and selecting the delete option:
I repeated this as necessary for the pages in the letter, and the result, when I finished, was a two-page letter with both pages oriented correctly.
This has become a standard practice for me. In addition to updating the meta-data of the note (tags, title, note date, etc.) when I scan it in, I also make sure the pages are properly oriented and unneeded pages are deleted. I’d say 1 in 50 scans I do require this type of edit to the PDF. The Scansnap s1300i is very good at scanning. But at least now, I have a way of editing the scanned document right from within Evernote without having to re-scan. Any anything that saves me time and gives me better PDFs is a win in my book.
If you have a suggestion for a future Going Paperless post, let know me. Send it to me at feedback [at] jamietoddrubin.com. As always, this post and all of my Going Paperless posts is also available on Pinterest.
Last week’s post: Prototype: Automatically Send Kindle Notes and Highlights to Evernote.