Back in December 2012, I wrote a Going Paperless post that described my mobile, paperless office. A lot can change in three years, especially when it comes to technology. I wanted to use this inaugural post of the rebooted Going Paperless series to describe my mobile paperless office today. Here it what my mobile paperless office looks like:
Starting in the center and working around clockwise, here is a description of what makes up my mobile paperless office:
1. My MacBook Air
I got my MacBook Air about 15 months ago, and it pretty much goes with me wherever I go. For a while I was using a Google Chromebook, and that worked surprising well, but there were some tools I wanted with me that I couldn’t use on a Chromebook. (Mostly developer tools like Mathematica, for instance).
I write on my MacBook, of course. And I have Evernote and Skitch available there so I can quickly refer to anything in my Evernote inventory. But I do other things on my MacBook. I write code, I edit photos, and occasionally, I even play games.
I like the MacBook Air because of its long battery life, and relatively low weight and profile. It is easy to lug around in my backpack.
2. Moleskine Notebook, Evernote Edition
Perhaps one of the biggest changes in my mobile office in the last 3 years is the addition of paper. I have been using an Evernote Moleskine notebook for about 5 months now, and I find it incredibly helpful.
It might seem counterintuitive to add paper to a paperless system. But I call my process going paperless because it is an ongoing and evolving process. Two steps forward, one step back. Except, I don’t think of the addition of my Moleskine notebook as a step backward. I switched to it for one primary reason: I found that when taking notes, I remember things much better if I write it out as opposed to typing it out. Perhaps this is a change that has come with age. My memory just isn’t what it used to be.
It has had a few positive side-effects, one of which is that I tend to capture more in real time than I did when I tried to keep notes directly in Evernote on my iPad or iPhone.
And of course, all of these notes find their way into Evernote. I use the Scannable App to take snapshots of the pages, which then get loaded into Evernote. What’s more, my handwriting is clear enough that the text in most of handwritten notes is searchable within Evernote, making it easy to find things that I have written down.
3. Pilot G2 Pens (0.7 mm, Black Ink)
I’ve found this particular pen to be the best one to use with my Moleskine notebook. Everyone has their own favorite in this respect, and like organizing notes in Evernote, you have to do what works best for you. In my case, after trying out a few different types of pens, I settled on these as the best.
I’ve used up nearly two pens in the 5 months that I have been using my Moleskine notebook, and so I’ve taken to keeping spare pens in my backpack, in case one should go dry in the middle of what I am writing.
4. Karma Go WiFi Hotspot
Over the years, it has been rare when I have not had access to the Internet from wherever I may be. Sometime I have to pay for it, and when I saw what Karma was doing with their new WiFi hotspot device, the Karma Go, I jumped on the chance to get one. I have been very happy with my device so far. It is a pay-as-you-go device, and you are credited with data when other Karma users connect to your device–so there is a kind of pay-it-forward mentality to using it.
It has already come in handy on several occasions, most notably when I was working from home one day and we had a rare day-long cable/internet outage. I fired up the Karma Go, and was able to continue to work, and at high-enough speeds that I really didn’t notice a difference.
The Karma device had come in handy also when I am out somewhere with my laptop and need WiFi. Sitting at the park, watching my kids play, I can fire up the Karma Go and have the access I need to get some writing or other work done.